Statutes of the Danish Association for Research on the Caucasus
The name of the association is the Danish Association for Research on the Caucasus
Place of legal residence
The association is legally situated in Copenhagen
The purpose of the association is to provide an inter-disciplinary forum for
coordinating and strengthening research activities for individuals and institutions
working on the Caucasus area. This includes:
1. to promote the study of the study of the Caucasus region's history, language,
culture, as well as contemporary issues of politics security, economy and geography.
2. to work for a formal integration of the the research field within Danish and
international research institutions.
3. within its area of interest to increase contact and exchange between different
disciplines and between academic research and the users of research results: public
officials, media and humanitarian and international organizations.
4. to strengthen its members's integration and presence in the international research
5. to ease members' access to information, literature, personal and institutional
contacts, publishing and finance.
6. to support Caucasian educational and research institutions and to channel research
results back to the Caucasian societies
The association will seek to implement this through the construction and maintenance of
an interactive homepage on Internet, as well as through meetings, conferences, study
groups, publications, academic exchange programs, study tours etc.
The association can not express common political standpoints and assumes an analytical
approach to the issues of academic and political dispute in and about the Caucasus.
The association is a non-government organization.
The association accepts individual members. The board may turn requests for membership
down, and it may exclude members who are working against the purposes of the association
or damage its interests. All rejections and exclusions must be confirmed by the general
Communication between members take place primarily through electronic mail and the
homepage of the association. The aim is that all members have access to send and receive
The association can be a member of international associations whose purpose comply with
the association's statutes and field of activity.
The general assembly elects a board of 5-8 members as well as three substitutes. The
board appoints a chairman from among the board members, as well as a treasurer and
All board members are up for elections every second year. Who shall be up for elections
in the first term is decided by drawing the lot. When a board member leaves the board, one
of the substitutes will be elected through drawing lots, and take over the level of
seniority of the former board member.
The secretary serves as the executive director of the association.
The board decides its own business procedures, and may delegate responsibilities at its
When votes are equal the vote of the chairman counts twice.
The General Assembly
The general assembly is the highest authority of the association.
A general assembly is held at least once every year, in the middle of March. The
assembly shall be publicly announced, and all members shall receive a written invitation
at least three weeks before the assembly is scheduled.
The general assembly makes decisions through simple majority vote and it can make
decisions regardless of the number of participants to the assembly.
Attached to the announcement of the meeting must be the agenda of the the general
assembly, which shall include the following points:
1. Election of chairman of the assembly and referee
2. Approval of agenda
3. The board's account
4. Approval of the accounts of last fiscal year
5. Approval of the budget of the present fiscal year
6. Election of auditor and deputy auditor
7. Received proposals
8. Election of board
Proposals which are to be reviewed by the general assembly must be received by the board
no later than 10 days before the general assembly.
Extraordinary General Assembly
The extraordinary general assembly can be called, when the board finds it appropriate,
or when 1/3 of the members are bringing forth a written request including an agenda. The
board shall summon all members in writing at least three weeks before the assembly.
The associations may be financed through membership fees, public finance, income in
connection with informational, educational and other service activites, as well as through
foundation funding. The fiscal year follows the calendric year. All association
applications shall include an overhead of five percent, or in compliance with donor's
The board will determine a membership fee, which shall be approved by the general
Decentralized project management
Members who whish to make use of the association as the framework of a project,
presents a project proposal for the board, which evaluate this relative to the purpose and
academic standards of the association. Upon approval of the project the board may delegate
financial and practical responsibilities to the project initiator.
Electronic communication, publishing etc
As a forum for coordination, collection, production and accumulation of knowledge and
information on the Caucasus area, the association will base its work primarily on those
possibilities offered via Internet. The board shall open a homepage and appoint a person
who is responsible for its development and maintenance.
The board can refuse placing a document at the web site of the association or making
links to it, if it is perceived to be incompatible with the purpose or academic standard
of the association. Reasons for denials must be given in writing.
Communication of the association will primarily take place via Internet, and attempts
shall be made to ensure that all members are in possession of an email address which shal
be made accessible at the homepage of the association.
The board may create an editorial commission, responsible for electronic and other
Change of statutes
The statutes of the association may be changed by 2/3 of the members present at the
Decisions to terminate the association can be made at two consecutive general
assemblies with at least four weeks between. When the association is terminated its assets
shall be spent on purposes, which in the oppinion of the last general assembly comply with
with the purposes of the association.
Adopted at the founding general assembly
Copenhagen, 15 February 1997
Minor changes adopted at the general assembly 2005.